Job Summary

Under general supervision, is responsible for overseeing all payroll activities and functions assigned to San Antonio Police Department
(SAPD) or San Antonio Fire Department (SAFD) sworn personnel. Coordinates with the Finance Department to ensure that all policies,
procedures, and standard practices are congruent with applicable laws and regulations. Working conditions are primarily inside an office environment. Exercises direct supervision over assigned staff.

Essential Job Functions

• Oversees and coordinates all sworn payroll activities and functions not assigned to the Finance Department.
• Ensures timely and accurate processing of time and attendance for sworn personnel.
• Monitors and ensures compliance with department policies, procedures, and service level agreements for sworn payroll.
• Ensures the accurate and timely processing and reporting of new or retiring uniformed employees to the Finance Department’s Payroll Division, Human Resources, and applicable unions.
• Oversees the in-processing of all new sworn members and new hire class to include paperwork completion and entry into Mainframe and SAP.
• Monitors the processing of all documents related to sick, bonus, and holiday pay and use or lose leave.
• Provides regular reports to applicable unions for leave and legislative leave and line of duty.
• Oversees all Workers’ Compensation claims; processing them in a timely manner and coordinating all line of duty distribution payments.
• Provides timely notification to sworn members on all items affecting payroll through multiple means of communication such as e-mail, letters, and daily bulletins.
• Provides strategic and technical guidance for sworn payroll and time related functions and activities.
• Ensures legal compliance with collective bargaining agreements and that all activities adhere to acceptable accounting guidelines and standards.
• Creates effective validation processes to analyze and ensure the integrity and accuracy of payroll master data.
• Coordinates efforts to ensure the department’s policies and procedures match the Finance Department’s payroll needs.
• Coordinates responses to open records requests regarding sworn payroll staff.
• Coordinates, prepares and presents monthly, quarterly, and annual reporting required by the Finance Department and internal or external audits.
• Coordinates all major or special projects assigned to the sworn payroll.
• Interviews, selects, supervises, develops, evaluates, counsels, and disciplines personnel according to established policies, procedures, and guidelines.
• Indirectly supervises civilian time and attendance staff.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelor’s degree from an accredited college or university.
• Five (5) years of increasingly responsible experience in a payroll area, including three (3) years of managerial or supervisory experience.

Knowledge, Skills, and Abilities

• Knowledge of payroll and time regulations, requirements and procedures.
• Knowledge of payroll and time and attendance processes, programs and software.
• Knowledge of Generally Accepted Accounting Principles.
• Knowledge of management procedures and techniques.
• Skill in utilizing a personal computer and associated software programs.
• Skill in supervising, training, selecting, monitoring, counseling, and evaluating assigned staff.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to meet aggressive deadlines and manage multiple priorities.
• Ability to communicate clearly and effectively.
• Ability to prepare clear and concise reports.
• Ability to direct and manage professionals and administrative staff.
• Ability to perform all the physical, intellectual, and analytical requirements of the position including decision making.

Pay: $35.67 per hour

Work Location: In person